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Planning an Eventful Youth Retreat

Nov 16th 2015 at 3:49 AM

1. Define the Purpose

You’ll have heard this saying, no doubt: “If you don’t know where you’re going to, you’ll likely never get there.”

So, the very first and arguably most important step to planning an eventful as well as meaningful youth retreat is have a vision through defining the purpose.

Questions to ask:

- Intent on building deeper relationships in the group?

- Is the main goal to offer concentrated time away from hectic schedules?

- What sort of spiritual environment do you wish to create?

- Are you hoping to focus on providing an opportunity for the youth group to serve others with a greater need?


2. Recruit Assistance

Any retreat will only be as strong as those who plan it. You can use a website such as as a way to coordinate both parents and volunteers. This way, everyone is able to utilize their individual skills that inevitably will pay large dividends.

Questions to Ask:

- Which parents, church staff, or volunteers come with strong organizational and administrative skills?

- Is there a point person who is going to be willing to coordinate the volunteers?


3. Select the Location

The purpose of the retreat has already been defined which makes this step quite a lot easier than otherwise. You’ll likely have a list of top choices, in which case, either go and pay them a visit if you can, or talk to people who’ve previously taken groups to those locations.

Questions to Ask:

- How many individuals will be in attendance?

- Which type of accommodation is going to allow you to fulfill your mission best?

- What’s the budget?

- Do you prefer to have meals provided or to cook?

- What type of space and meeting rooms are required?

- What sort of recreational activities are key to the success of the youth retreat?

- Are you familiar with the retreat center, or are there positive recommendations from others?


4. The Costs

Be sure that the cost of the retreat is not going to prohibit attendance. If parents lose interest on account of high fees, the youth group may be unsuccessful.

Questions to Ask:

- Have you conducted a survey or learned from past experience what a reasonable price tag for the treat is going to be?

- Is fundraising a necessity?

- If fundraising is required, can you prevent the process from taking over altogether?

- Are there any individual donors or is the church willing to provide scholarships for those who would wish to attend but are unable to afford it?


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