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Office Equipment - To Lease or Not To Lease

Oct 29th 2015 at 10:31 PM

Oftentimes one is faced with this question of the century – should you lease a copier or purchase it for your office? Even more confusing is the fact that there are advantages and disadvantages attached to both modes of copier acquisition. In the end it will just boil down to the option that frustrates you the least. However, the good thing about it all is that whichever mode you choose, nowadays companies provide toner and maintenance along with the contracted copier. Another good thing that comes as in the form of a gift from technology is that now you don’t need separate machines for copying, printing and scanning. Everything can be done using the same machine. However, this does not come so cheap, and thus the question. Having come back to square one, let us look at some pros and cons of both – purchasing and leasing.

The first advantage that comes from copier leasing is that there is no acquisition cost. It plainly means that you’re not purchasing anything, just bringing the device to your office for which you’re going to pay at the end of each month. This helps smaller businesses get started with work easily while easing the financial burden substantially. Another factor that favors copying machine lease is the low monthly rental. For an already budgeted enterprise, something like this comes as a boon for business. Office copy machines are usually meant to be huge and heavy-duty. This adds to their cost and many a times makes them unaffordable by start-up businesses. A lease comes in handy in such situations. An office cannot function without a proper copier. It is evident from the fact that so much paperwork is required, even in the digital age of today, in order to get things done. A copier comes in handy. Another benefit that comes out of leasing a copier is the availability of new equipment on rotation basis. Rented equipment can always be returned after a while and a new one can be brought in through another lease at any time. Reliability of equipment is ensured to some extent through always making available new equipment.

One of the few cons of renting a copier is that you don’t get its ownership – which should not be a problem anyway. All you need to do is use it, not own it. Another con is attached liability. There are a gazillion faults that can occur in the device and not all of them will be innocent. This places a risk of penalties and compensation on the company.

The benefits of purchasing a copier are that you get ownership of the device the moment you purchase it. There is no need to spend money each month to pay for its lease. There is no obligation on you regarding that machine. The cons here include high initial cost, obsoleteness of technology at the launch of a new one. This means you’ll be stuck with outdated technology for eternity.

To know more about Konica Minolta copiers, visit Smartcopierlease.com

About The Author

Logan Grey is an expert in office asset management who also loves to write many interesting articles and blogs, helping entrepreneurs in making the best acquisition choices. He recommends SmartCopierLease.com as the best name to trust for office copier leasing services.

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