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Zeena McWarden | zixmailencryption

Email Encryption- All You Wanted To Know!

Oct 20th 2014 at 12:42 AM

Encryption of email is very important from the point of view of data integrity and security. Emails when sent from a server to other or when sent from one email ID to another tend to come across a lot of secured as well as unsecured servers. You can never be sure when your email can get disturbed in the process or if the email you sent to your friend is changed or filled with viruses. To avoid such a mishap and to make sure that all your emails reach your friends and colleagues in a healthy manner and way you intend to send needs a little work. This procedure can be accomplished by email encryption.

There are times when you want to send data via the internet and want it to remain secure. The travelling of said data through several servers can enable a third party viewing. To send an encrypted email will ensure that the data you have sent will be seen only by the party it has been intended to and it will not be seen by any unauthorized person. To make sure that only you and the intended recipient can see the email, you both should have the same email encryption software. The same type of software will enable you and your friend to encrypt as well as decrypt the email.

There are several softwares available on the internet that can help in encryption and decryption. The integrity and usage of the software depends on the type of browser you use. Each software reacts differently with each browser and sometimes a software is only compatible with one particular browser. You can easily find an email encryption software on the internet which is compatible to the particular browser you use. Make sure that the recipient either has a decryption software or knows the password or the passcode that you are about to use to make your email safe.

The knowhow part of encryption and decryption is very simple. You can get a guide which explains how to follow the email encryption procedure. Just follow the steps. Some routine steps that are used by almost all the software are:


· Download and install the encryption software that is compatible to the browser.

· Make sure that it is working by sending a test mail.

· Open your browser and the email ID from which you are planning to send an email.

· Create a new email or go to the new email page.

· Enter your data in the email matter segment and draft an email to work as an example.

· Highlight the area you want to encrypt and right click to select the lock sign.

· Once you click the lock sign in the right click menu, it will prompt you for a passcode or password. Select a password and press enter.

· Send it to the recipient. Make sure you have informed the password that you have entered for encryption. is a trustworthy name in the field of email encryption. You can rely on them for your needs.


About The Author

Zeena McWarden is a cyber security expert who writes many interesting articles to help bring email encryption and its advantages into the domain of common people. You can trust her advice for all your data security and integrity preservation requirements.

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Apr 10th 2017 at 11:41 PM by chenlina
Apr 6th 2017 at 2:53 AM by chanyuan
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Email Encryption- All You Wanted To Know!

Nov 18th 2014 at 12:48 AM

To put it simple, email encryption is the process of authenticating and encrypting email messages to protect from unscrupulous hacking, cyber crime and inadvertent recipients. Highly secure, state-of-the-art technology is used to encrypt messages with the aid of a public key, and a private key to decipher the emails. Public key cryptography is a new and efficient process of encryption that enables users to include a public key so that others can use the key to encrypt messages. On the other hand, users should keep the private key secret to sign emails digitally, encrypt or decrypt messages. Secure mail helps in protecting confidential and sensitive messages from prying eyes.

How to Encrypt?

There are different ways to encrypt email and exchange sensitive data; however, the best practice is to implement a system that is most suitable and effective for your organization’s needs. A good way is to hire secure email service that is worth your investment. Such companies use high-end encryption technology that makes the process easy, efficient and the most secure. Simply automate the process of encrypting emails and you can send important messages among clients, groups and individuals, manage security and reporting policies, and secure messages within customers, business associates, and partners.

Though it is impossible to consider all the key factors in choosing the best possible encryption standard, the major concern should be the organizational standards used to communicate. Ad-hoc encryption methods require the system to generate random passwords for every email message. The password is then communicated separately to the recipient. The same method can be used to generate a pre-defined password for all messages rather than having an automatically created one.

However, such system works best occasionally and not for regular email communication. Other high-end encrypted email methods such as S/MIME and PGP standards not only automate the process, but also facilitate secure exchange of passwords. Secure gateways also store digital certificates for authenticating recipients before encrypting or sending messages.

Challenges of Encryption

Secure mail with encryption – it sounds simple than done! Of course, there are several challenges that you will face while deploying encryption technology in the organization. The major issues are compatibility and simplicity. Email encryption technology has to be simple and easy to manage. After all, you cannot expect users to boggle their minds with complex tools and abstract concepts to secure messages. The best practice is to have a smart management tool that allows automatically encrypted messages to flow with the word “Confidential” in the subject line. The process is transparent and simple to the users and everything is handled automatically.

On the other hand, another major challenge is to have an encryption system that is compatible to the organization’s communication standard. Users should be able to encrypt individual messages on ad-hoc basis and the process should be as simple as typing password and clicking Send. Moreover, encryption standards used among organizations should be compatible with each other; otherwise, messages can’t be deciphered. On one hand, encryption brings in business benefits; on the other hand, it is a challenge as well. Therefore, organizations should hire professional secure email service that easily overcomes the challenges of simplicity and compatibility, offering the best value for your money.

About The Author

Zeena McWarden is a cyber security expert who writes many interesting articles to help bring email encryption and its advantages into the domain of common people. You can trust her advice for all your data security and integrity preservation requirements.

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