Planning makes perfect!
So you have decided on whom you or your wards are going to marry and the wedding date is just 3 months away! First of all, congratulations on your upcoming nuptials! While the reasons couples decide to move quickly may vary, what you need to do to make your wedding day special doesn’t. The first step is for you to establish a vision of your wedding day so that you can get the necessary paperwork and phone calls in motion as soon as possible.
Basic Timing Considerations For First Week
1. What date have you selected?
If you are selecting a date over a long weekend, be aware that you may have to pay extra for a reception site and staff wages. Additionally, the short notice for a holiday weekend may have an impact on your guest list RSVPs.
2. Your wedding season:
This will influence the style and color of your dress and wedding party attire, as well as whether or not an outdoor ceremony or reception is possible.
3. Time of Day:
You may find that other weddings either precede or follow your celebration. You will need to arrange your festivities so that your guests will not arrive during another wedding or linger too long when another wedding follows yours.
You must determine immediately whether or not you will be having a destination wedding. A growing number of engaged couples look to combine their wedding with their honeymoon or jet off to an enticing location to elope. It can conceivably cost less to get married in this manner than to hold a full-scale wedding ceremony and reception, and if you have budget concerns, this may be an option worth pursuing.
If you do choose a destination wedding, it is likely that some of your loved ones will be unable to attend on such short notice. Also, you need to be sensitive to their financial situations, since it is costly to attend a destination wedding. However, if you decide to go ahead with this sort of wedding, it is possible to stream video footage of the ceremony live over the Internet.
Legal and Timing Considerations
If you decide on a destination wedding, there may be some legal issues that arise. Often, you will need certain documents (e.g., passports, translated documents, and travel permits) that may take several weeks to process. Some locations will also require you to obtain temporary residency or blood tests. Once you have decided to go away for your wedding or honeymoon, you will need to make these arrangements as soon as possible.
As you begin to envision your special day, you will want to consider any budget restrictions you may have. Here are a few major components to keep in mind:
- Wedding site
- Reception site
- Wedding party attire
- Floral arrangements
- Music and entertainment
Determining What Matters Most
It is important for both the bride and the groom to take the time to write down what matters most to you as you plan your special day. Once you have a clear vision of how you would like your wedding day to unfold, write down your preferences. It’s important to prioritize up front in order to avoid wasting time when problems or limitations arise. Additionally, having a strong, clear vision with a set budget and known priorities will carry the couple and the family through every decision they have to make about the wedding day and related events. Let the tone of your wedding and your budget serve as your guide.
If you complete the preplanning process detailed initially, begin working on the highest priority next: securing venues.
Location & The Organising Team
Now that you have decided exactly what you want, it is time to begin the decision-making process. During the second week of planning, you will need to make some quick decisions regarding your wedding so that you may begin to make the necessary phone calls.
Reserving Your Venues
You will need to reserve your ceremony and reception sites immediately. If your religious preferences allow it, you may want to find a reception facility where you can have your ceremony on the premises. If you decide to marry in a house of worship, you will need to determine what the requirements are if you and your fiancé are of different faiths. You will need to factor in the time that any premarital counseling courses will take, whether you are of the same faith or not. Some of the most traditional and popular sites are:
- Places of worship
- Wedding chapels and halls
- Private homes and cottages
- Private indoor and outdoor spaces
As you call and visit venues, keep your budget and your vision in mind. Don’t forgo unusual locales; often they make for the most memorable weddings.
Unusual locales include:
- Local vineyards/wineries
- Tourist attractions
- Art galleries
Your suppliers are the people who provide goods and services for your wedding. They include florists, entertainers, caterers, chauffeurs, and rental companies. It is crucial to choose your suppliers at this stage and book them as soon as possible. The following checklist will help you to cover all your bases.
❏ Wedding ceremony site
❏ Reception site
❏ Transportation (limousine, shuttle bus, etc.)
❏ Florist and decorations
❏ Rentals (chairs, tables, etc.)
❏ Musicians and/or DJs
❏ Photographer and videographer
❏ Caterer (food and beverages)
❏ Hotels (guest accommodations, wedding night, etc.)
There are nearly endless options for each supplier on your list. Don’t be afraid to go off the beaten path to find creative solutions to scheduling and budget problems. Find a venue that also offers supplies (such as food, beverages, cake, cake cutting, and decorations) to save yourself some time. In this case, having a short schedule can work for you! Sought-after locations that have been reserved months in advance can open up as plans change. Don’t let the short planning schedule keep you from calling your dream location or suppliers! Often, sites work with suppliers regularly and a reception site can offer a list of preferred vendors, including photographers, bakers, and entertainment.
Your suppliers will need information gleaned from your wedding vision, such as the number of guests, style, etc., in order to come on board in such a short time frame.
Memories of the day are enhanced by great photographs. There are many types of photographers to choose from and each has his or her own style—from traditional to photojournalistic. Knowing what you want and expressing your expectations to the potential photographer will help to ensure you get the most out of your investment. Be sure to provide your photographer with a shot list so he or she knows exactly what you want at the end of the day. Be sure to let your photographer know if any of your venues have regulations relating to flash photography or photography in general. Above all, find someone you can work with that has a style you admire.
More than any other visual detail of your wedding, your guests will remember the flowers you select for both your wedding party and to decorate the venues. You will need to decide if you want floral garlands adorning the wedding party table, potted arrangements, vases, loose petals, etc. You will also need to decide if you plan to use real or silk flowers or something else entirely!
Flowers will help to make your ceremony bright, colorful, and unforgettable. Many religious establishments require real flowers at their altars. Keep this in mind as you plan your arrangements — if you are using silk flowers for your venues, you will need to find a florist to provide altar flowers for your ceremony. You will also need to arrange for pew bows or other adornments. Also, be sure to ask if your ceremony venue provides an aisle runner, or if you will need to provide your own.
Ceremony Floral Options Checklist
❏ Potted arrangements
❏ Floral vases
❏ Floral garlands
❏ Hanging arrangements
❏ Floral archways
The right flowers will add elegance and vibrancy to your reception. Guests will feel as if they are in a wonderland if they are surrounded by fresh, fragrant blooms and dazzling arrangements. Some reception halls provide their own arrangements for buffet tables and head tables.
Reception Floral Checklist
❏ Potted arrangements
❏ Floral archways
❏ Floral centerpieces
❏ Hanging arrangements
❏ Loose petals
Wedding Party Flowers
Your wedding party will also be decorated with beautiful floral arrangements. The following checklist will help you to cover all your bases for wedding party florals.
Wedding Party Floral Checklist Bride
❏ Floral headpiece
❏ Throwing bouquet
❏ Going away corsage/wristlet
❏ Honor attendant bouquet/boutonniere
❏ Attendants’ bouquets/boutonnieres
❏ Flower girl petals Groom
❏ Best man’s boutonniere
❏ Groomsmens’/ushers’ boutonnieres
❏ Ring bearer boutonniere
❏ Corsages and/or tussy mussies
(mother of bride/groom, grandmothers, etc.)
(father of bride/groom, grandfathers, etc.)
❏ Wedding officiant
If you have not done so already, you must apply immediately for any travel documentation you will need for your wedding or honeymoon. You should also contact your town hall to determine what documents are necessary to obtain a marriage license. Some states also require a simple blood test, which you should schedule as soon as possible. You can keep track of these requirements on the License and Legalities worksheet on page 75.
Legal Documents Checklist
❏ Passport and/or travel documents
❏ Certificate of death or divorce (if previously married)
❏ Blood test results, if required
❏ Social Security card
❏ Birth certificate
Now is also the time to book the honeymoon accommodations. Often, you can book hotel rooms and airline tickets online, which may eliminate a lot of time spent on the phone. Making your reservations online also allows you to compare prices quickly and see photographs of both the exterior and interior of your hotel. Try using a full-service provider such as distinctive honeymoons.com, as they supply advice and experience as well as offer a destination wedding and honeymoon bridal registry as a special gift option for your family and friends. Additionally, don’t forget that travel agents have often been to the places they book so take advantage of their expertise; you don’t want to risk your honeymoon being spoiled due to a desire to save what may be a small amount of money. Comparison shopping and personal testimonies are always important when making travel arrangements.
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Tania Verma is the Head of Operations at Alliance One’s Pune Head Office. A mechanical engineer by education, she has a wide variety of experience in various fields such as manufacturing, consumer products and services and the Retail Sector. A strong operational person Tania gets the job done however tight the deadlines and however tough and arduous the task. She excels under pressure and maintains excellent relationships with our corporate clients as well as high networth individuals all over India who have used the company’s services in the past and continue to do so. Having married recently she feels strongly about untruthful people taking advantage of others and has taken a deep and abiding interest in our marriage detective agency service in Pune and leads our able team from the front.