Virtual Bookkeeping – What is it?

Jun 24th 2015 at 10:40 PM

Accounting and bookkeeping is essential for business. It not only records the transactions in proper format but also serves to reflect the actual health of the business for the entrepreneur. It is the vitally important element for a business to run efficiently as well as future growth. The medium or large business houses invariably employ qualified and trained personnel for accounting purposes. Whether a business relates to sales of goods or provides services, the importance of accounting is universal. Thus, all businesses, big or small, need to maintain accounts as per statutory regulations and prevailing practice. It is also understandable that it is not always possible for small business owners to keep a dedicated accountant for the purpose. The cost of this may be prohibitive and make it unwarranted. Many small business owners or freelancers, not comfortable with accounting terminology, find accounting burdensome.

Advancements in digital technology and internet accessibility in various devices viz. Smartphones, tabs has made online accounting solutions very popular amongst small business owners. While they do have the option of easily updating and retrieving their business account records at their convenience. This saves them time as well as complexities involved in maintaining formal bookkeeping procedures. Imagine a freelance carpet cleaner who visits his client’s office premises and does his job. To raise the invoice and do the requisite recordkeeping of the transaction, he can raise online invoice at the client’s end itself through online accounting. Online bookkeeping services are based on cloud computing principle and can be accessed through the internet anywhere. These are similar to Internet based banking services which are commonly used by most people. The data, in this case, are also secure.

Online bookkeeping is handy for such business owners who would like to keep their accounts properly, raise invoices, receipts, bank reconciliations, and bookkeeping, prepare payrolls etc. for their enterprise. There are many online accounting software options available on the web with the variety of features to choose from. This online accounting software is usually easy to use even by people who have little training in formal accounting practices. Depending on your requirements, one can choose online bookkeeping system which can take care of the accounting needs of your business.

These online sites usually have developed their software with the global perspective and have provision for customized integration specific to your business needs at a nominal extra cost. Even if your business has different currencies and variety of payment options, this software can take care of it. The online accounting service providers usually offer the variety of options which range from free access to other monthly payment options. Obviously, packages which allow multiple individuals to access the software and other features like cash flows, bank reconciliations, inventory management, etc. will cost slightly higher.


The easy accessibility of online bookkeeping through the variety of devices makes it useful for large numbers of users. Being similar to accounting software that is installed on the desktop, the online accounting services are reliable, secure and beneficial for small businesses and freelancers.

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