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How to Buy a Photocopier for Your Office or Business

Sep 29th 2015 at 10:14 PM

A copier is an important piece of equipment for most modern day businesses and work establishments. Different models of office copy machines from prominent manufacturers are now available in the market against a very wide price range and it is vital that you choose the right photocopier for your office to make sure that the machine has all the features in order to cater to the exact requirements of your organization. You must also determine whether you should buy a new machine or should opt for a copy machine lease depending upon your type of requirement.

If you are looking to buy or rent a commercial copy machine for your office, the first thing you need to do is to determine whether you need a simple copier or a machine that can also be used for printing, scanning or even faxing documents. Though multifunctional machines are obviously more expensive but they can also help you in saving money on a long run. Color copiers are also now widely available but this feature also adds to the cost of office copy machines and if you require making color copies only occasionally, it might be a better choice to buy a small color copier separately rather than having this feature in your primary copier.

Another important thing that one must do is weigh the costs of various features of your office copy machines. Copy speed, paper capacity, automatic document feeders and finishers are only some of the features that you must focus upon before you decide which machine is the best for copier leasing and renting. Copy speed refers to the time required for scanning the original document and producing a copy of it and if you are required to copy a lot of documents everyday – then a high speed copy machine like Konica Minolta copiers will serve your requirements better. Paper capacity of the machines also vary widely and there are copiers those come with multiple paper trays of different sizes of paper and can even hold as many as ten reams of paper at a time. As refilling the paper or keeping them properly organized can be a time consuming affair, buying a machine with multiple paper trays can save your staff a lot of time on a regular basis.

A number of new copier models now come with the automatic document feeding feature for copying multiple pages without the need of replacing the pages to every copy by opening the lead of the machine and this can also result in saving a considerable amount of time. There are also finishers available with a range of sorting options and you get the copied pages automatically stapled, folded or punched in the right places. If you are running a small business unit, then purchasing or leasing a small copier with only the basic features is expected to serve your requirements and unless it is absolutely necessary it is better not to opt for machines with a host of features because those machines are naturally prone to malfunctions. If you want to learn more about copier leasing you can visit Smartcopierlease.com.

About The Author

Logan Grey is an expert in office asset management who also loves to write many interesting articles and blogs, helping entrepreneurs in making the best acquisition choices. He recommends SmartCopierLease.com as the best name to trust for office copier leasing services.

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