Have Event Details Ready When Calling a Caterer
You’re hosting an event and have decided to use a caterer. Whether you’re having an intimate party in your home or are setting up a large party for your company, your first phone call with the caterer will be very similar.
At the beginning of the conversation, the catering staff member that answers will want to know the date and time of your event. He or she will then check the schedule to see if the company is available. If you are planning a party during peak times, for example December for a company holiday party, you will want to start planning in advance to make sure you get the caterer you want.
If the company does have an opening, you will then be asked about event size and venue. Is it a small event to be held at your house or a large wedding with a plated dinner reception? These details will let the staff member evaluate whether or not they have the staff and equipment to handle your event. If the company has catered at your chosen venue before, they will have experience in both menu selection and set up that works best at that site.
Of course, the conversation will move on to food. The caterer will ask about menu ideas and budget. Perhaps your event has a specific theme that you want the food to match. Maybe your mother wants exceed your initial guest limit and invite more cousins to your wedding. You need the caterer to come up with great food on a budget. Whatever your food requirements, the caterer will discuss initial ideas with you and, most likely, send some sample menus and prices for your review.
From the menu, the conversation will most likely move to beverages. Will you be serving alcohol? Will there be a bar and, if so, will it be hosted or not? Will you want appetizers before the main meal and will you want them passed? Don’t be overwhelmed if you don’t know all the answers to these questions when you first call; the caterer will work with you so you don’t have to stress.
A good caterer doesn’t want to miss any details and will try to get as much information as possible. The caterer also understands you are not an event planner and will provide professional insight and suggestions to help make your event a success. To find a catering company in San Diego, go to this website.
With a passion for perfectly executed parties, Carl writes about event planning and the wedding industry. You may read more on his mexican catering blog.
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